Aufnahmeportal
From inquiry to admission – central instead of scattered notes. One inbox, clear steps, everyone knows what's still open.
Who it's for
Social care institutions and providers – workshops, day support, residential and care facilities. Anywhere admission inquiries are spread across five spreadsheets today.
What it does
Phone, email, website, chatbot or CRM – it all lands in the same system. Nothing gets lost.
„Do we already know this person?" – answered automatically. Plus a suggestion for which service area fits.
From inquiry to admission in steps you can follow – tasks are created automatically.
Management, onboarding team, department, front office – and if you like, the applicant sees their own status.
Upload the funding approval as a PDF – funding body, amount and validity are pre-filled.
How many inquiries came in today, what's been open for seven days, what's urgent – at a glance.
How it works
An inquiry comes in → it gets logged, AI checks for duplicates → the front office adds the details → the onboarding team runs the assessment and uploads documents → the department decides: admit, waiting list or not a fit. Several chaotic weeks turn into a handful of clear days.
Secure & GDPR
Role-based permissions (everyone sees only what they need), consent management and a complete audit trail. Data hosted in the EU.
Live The first provider is live – the portal is growing with more institutions.